Getting Started With
Microsoft Office Word 2010
What's new in Word 2010?
Microsoft Word 2010 makes it easier to collaborate and to
navigate through long documents. For more impact, new features focus on the
polish of your finished document. With this new version, you can access the
richness and familiarity of Word in your browser and on your mobile phone.
In Word 2010 you can do the following:
Move between headings in your document by
clicking on the parts of the document map.
Collapse levels of the outline to hide nested
headings, so you can work easily with the map even in deeply structured and
complicated long documents.
Type text into the search box to find your
place instantly.
Drag and drop headings within your document to
rearrange the structure. You can also delete, cut, or copy headings and their
content.
Easily promote or demote a given heading, or a
heading and all of its nested headings, up or down within the hierarchy.
Add new headings to your document to build a
basic outline or insert new sections without having to scroll around in the
document.
Stay aware of the content being edited by
others by browsing the headings that contain a co-authoring indicator.
See thumbnails of all the pages in your
document and click on them to move through your document.
Now have the look of user interface of MS Word 2010 below.
Now let’s discus about the interface’s contents one by one.
The very first thing
is ‘FILE TAB’.
The new design in Microsoft Office 2010 that includes the File
tab replacing the Microsoft Office Button included
in the 2007 Microsoft Office system release in the following programs: Word,
Excel, PowerPoint, Access, and Outlook (in the composing and reading windows).
The button and the tab replace the File menu that was in
some 2007 Microsoft Office system programs and in Microsoft Office 2003 and
earlier.
The Microsoft Office Button and the File tab are
in the same general location but look different.
What and where is the backstage view?
After you click the File tab, you can see the Microsoft
Office Backstage view. The Backstage view is where you manage your files and
the data about them — creating, saving, inspecting for hidden metadata or
personal information, and setting options. In short, it is everything that you
do to a file that you don't do in the file.
The File tab replaces the Microsoft Office Button and
File menu used in earlier releases of Microsoft Office.
When you click the File tab, you see many of the same
basic commands that you saw when you clicked the Microsoft Office Button
or
on the File menu in earlier releases of Microsoft Office, such as Open,
Save, and Print.
Let us see the image of Back Stage View below.
We will discuss the Back Stage View in deep later , this is
just the overview now.
The Quick Access Toolbar is a customizable toolbar that contains
a set of commands that are independent of the tab that is currently displayed.
The Quick Access Toolbar can be located in one of two places:
1.Upper-left corner next to the icon for a
Microsoft Office program, for example, next to the Word icon 
.
(default location). E.g. see the below
image in which the Quick Access Toolbar is enclosed with Red Border Rectangle.
2. Below the Ribbon, which is part of the Microsoft
Office Fluent user interface for E.g See the below image
If you don't want the Quick Access Toolbar to be displayed in
its current location, you can move it to the other location. If you find that
the default location next to the program icon is too far from your work area to
be convenient, you might want to move it closer to your work area. The location
below the Ribbon encroaches on the work area. Therefore, if you want to
maximize the work area, you might want to keep the Quick Access Toolbar in its
default location.
1.
Click Customize
Quick Access Toolbar 
.
2.
In the list, click Show
Below the Ribbon or Show Above the Ribbon.
Let us see the context menu strip when we click Customize
Quick Access Toolbar .
Now if we see that the options which are checked are now coming
in the Quick Access Toolbar. Presently the Quick Access Toolbar is at top of
the Ribbon and if we Click the Option Show
Below the Ribbon which is
Enclosed with Red Border Rectangle in above figure then Toolbar will move below
the Ribbon.
Add a command to the
Quick Access Toolbar
There are three ways by which you can add
commands to the Quick Access Toolbar.
A.The very Easy way is to right
click any command coming in Ribbon and Add it to the Quick Access Toolbar E.g
1.
On the Ribbon, click
the appropriate tab or group to display the command that you want to add to the
Quick Access Toolbar.
2.
Right-click the
command, and then click Add to Quick Access Toolbar on the shortcut menu.
For E.g See the image Below .
See the image above , where I want to add Grow Font Command(A) in Font Group under Home Tab in
Ribbon to the Quick Access Toolbar
placed above the ribbon, Then right
click on the command and you will get the same context menu strip as displayed
above in which you have choose the option name Add to Quick Access Toolbar enclose with Red Border Rectangle.
After choosing the option the command will be added in Quick Access Toolbar as
displayed below
B. Second way is more dynamic then first which
provides you the dialog box to manage
the commands of Quick Access toolbar
Click Customize Quick Access Toolbar .Like
below image
Here you will click on the option More Commands… then you will
get the dialog box as seen below
Here as it is mentioned the first step is
to choose the command for e.g. Bullets
that you want to add from left hand pane and click on Add button then the chosen command will be added in the right hand
pane which is the collection of Quick Access Toolbar Commands available now.
The
last and the third way is by clicking the file tab and then word option that
will also provide the same dialog box as mentioned above but the way of
accessing is different.. Let’s have the look on the steps
You can add, remove, and change the order of the commands on the
Quick Access Toolbar by using the Options command.
1.
Click the File
tab.
2.
Under Help,
click Options.
3.
Click Quick Access
Toolbar.
4.
Make the changes you
want
Change the order of
the commands on the Quick Access Toolbar
1.
Right-click the Quick
Access Toolbar, and then click Customize the Quick Access Toolbar on the
shortcut menu.
2.
Under Customize
Quick Access Toolbar, click the command you want to move, and then click
the Move Up or Move Down arrow.
Remove a command from the Quick Access Toolbar
Right-click the command you want to remove
from the Quick Access Toolbar, and then click Remove from Quick Access
Toolbar on the shortcut menu.
Reset the Quick Access Toolbar to the default
settings
1.
Right-click the Quick
Access Toolbar, and then click Customize the Quick Access Toolbar on the
shortcut menu.
2.
In the Customize
the Quick Access Toolbar window, click Reset Defaults, and then
click Reset only Quick Access Toolbar.
The Ribbon, which is part of the Microsoft Office Fluent user
interface, is designed to help you quickly find the commands that you need to
complete a task. Commands are organized in logical groups that are collected
together under tabs. Each tab relates to a type of activity, such as writing or
laying out a page. To reduce screen clutter, some tabs are shown only when they
are needed. When the Ribbon is minimized, you see only the tabs.
No option from Microsoft is currently available to switch the
user interface back to the File menu, toolbars, and commands as they
appeared in Microsoft Office 2003 and earlier. However, you can minimize the
Ribbon to make more space available on your screen or customize
the Ribbon to personalize the
Ribbon the way that you want it. For example, you can create custom tabs and
custom groups to contain your frequently used commands.
Full Ribbon
Minimized Ribbon
Always keep the Ribbon
minimized
Right-click the Ribbon, and then click Minimize
the Ribbon.
Keyboard shortcut to minimize the Ribbon, press CTRL+F1.
Another
way is to click the upward arrow sign (^) as shown in the below image.
Keep the Ribbon
minimized for a short time
To quickly minimize the Ribbon, double-click the name of the
active tab. Double-click a tab again to restore the Ribbon.
Keyboard shortcut to minimize or restore the Ribbon, press CTRL+F1.
Right-click the Ribbon, and then click Minimize
the Ribbon
Use customization to personalize the Ribbon, which is part of
the Microsoft Office Fluent user interface, the way that you want it. For
example, you can create custom tabs and custom groups to contain your
frequently used commands.
By default we get predefined tabs like
Home,Insert,Page Layout etc. which
consists of set of groups..
If we simply talk about Home tab then it
consists of different groups like clipboard, Font, Paragraph, Styles and
Editing. And every group is collection of commands divided as per group name.
Here we will come to know that how we can
create our own tab and own group with different commands.
Important Ribbon
customization is specific to the Microsoft Office program you are working in at
the time. Ribbon customization does not apply across the Office programs.
But before we create our own tab and groups
let us see how to customize the predefined tabs and their groups.
Change default tabs,
groups, or commands
You can rename and change the order of the default tabs and
groups that are built-into Microsoft Office 2010. However, you cannot rename
the default commands, change the icons associated with these commands, or
change the order of these commands.
To add commands to a group, you must add a custom group to a
default tab or to a new tab. In the Customize the Ribbon list, the
custom tabs and groups have (Custom) after the name, but the word (Custom) does
not appear in the Ribbon.
Rename the Predefined Tab
Name
Here we will rename the predefined tab Home to the new name ‘My
Home’. Let us see the steps
Right click the
Home tab and click on ‘Customize the
Ribbon ‘ as shown in image below.
After Choosing this Option you will get the dialog box of Ribbon
as shown in image below
We have to work the options enclosed in the Red Rectangle with
title Customize the Ribbon.
Now select the Home tab in the pane enclosed in red
rectangle as shown in above pic and then click on the button ‘Rename’ as shown in the below image.
1-
Select Home tab name.
2-
Click Rename Button.
3-
Change the name from Home to My Home in Rename Dialog Box
and Click OK.
4-
Click Final OK.
After Clicking OK again the name of Home tab will be renamed to
new name successfully as shown in the image below.
In this , we will change the order of tabs . By default the
order of tabs is Home,Insert,Page Layout, References and so on. But we can also
change the default order to our orders.
Here we will change the order of My Home from Insert. Means
first tab will be Insert and then My Home. Lets follow the steps mentioned in
the image below.
After Clicking OK , you will get the order of tabs named My Home
and Insert replaced with each other as shown in image below.
Renaming the Tab’s
Group Name
Here we will rename the group name ‘Font’ to ‘My Font ‘ of the
Home tab that is renamed to ‘My
Home’. First let us see what we have to change and what are groups.
If we click the Home Tab
then we by default get some predefined groups like Clipboard, Font, Paragraph,
Styles and Editing.
Here we will rename the group Font to ‘My Font’ as
enclosed in red rectangle above.
Just follow the steps as mentioned in the image below .
Select the Font.
Click the
Rename Button.
Rename the Font
to ‘My Font’ .
Click OK in
Rename Dialog Box.
Click OK in
Word Option Dialog Box .
After performing the
steps then name of the Group Font will be renamed to My Font as shown in
the below image.
Changing the Group
Orders under Tabs
As we have changed the tab orders , similarly we can also change
the Group orders under ant tab.
For e.g. We will change the group order of Clip Board and My
Font, let us see the unchanged order of groups in the image below.
Here as we can see that Group Clipboard is coming first and My
Font is Coming Second . Now we will reverse the order, Just follow the
steps as mentioned in the image below.
After performing the following steps, you will be able to change
the order and it will look like as shown below:
Note : As mentioned above also , we cannot rename the command
names ..like Bold command as shown in the below image
As you will click on any command under My Font group as shown in
image above. Suppose as Bold is clicked then the rename button is disabled
which indicates that we cannot rename the commands name.
Add a Custom Tab
Microsoft word provides the platform to make our custom tabs. By
default we get a tabs like Home,Insert,Page Layout, References etc. Just take
an example , suppose we want to make any new tab which will consist of my own
groups and my choice commands .
Let’s see the steps for creating a Custom tab named
‘Collection’.
Right click on
the Active tab and choose the option ‘Customize
the Ribbon’ as done before. And perform the following steps as shown in the
image below.
1. Select the Home.
2. Click on New Tab button.
After clicking on New Tab
button u will get the New Tab(Custom)
just below the Home tab , let’s see the image below.
Our next step is to
rename the tab name from ‘New Tab’ to ‘Collection’. For renaming the tab follow the same steps as
mentioned in below image.
After following the above mentioned steps , name of the New Tab(Custom) will be changed to Collection(Custom) as shown in below
image
And this custom tab named ‘Collection’
will be added in Menu bar just after Home
tab. See the image below.
Good, Finally you have created your own tab, now our next task
is to add our own groups inside this tab. By default one empty group name ‘New Group’ is provided as shown in the
above image.
Perform the below steps for that. Just follow me..
First rename the group name ‘New
Group ‘ to ‘My Group’.
1.Select the New Group(Custom).
2.Click on the
Rename button.
3.Change the
Display Name from ’ New Group’ to ‘My Group’..
4.Click Ok
After performing the above steps , the name will be renamed like
in the image below:
